Mary Jo Lazun, Carol Carman, Doug McElrath, Christine Alvey, Joan Bourne, Steve Anderson, and Daria Parry
October 20 at 2:00 pm @University of Maryland
Briefing for Daria
The group briefed Daria on the group’s origin and work it has undertaken.
Daria clarified the Dept of Education position that if funding from the LC/Illinois grant comes through, they would be interested in participating.
Now that the group has immersed itself in the major issues, it needs to work with the Department of Education and SLRC to develop an implementation strategy, budgeting, staffing and whether to use a centralized or decentralized approach to collecting, cataloging and storage.
Carol pointed out that shared cataloging was tried in the past, and that it did work for a while, but was not sustainable because work demands pulled people way from their depository duties. The group felt that shared cataloging might work if the requirements of the libraries were clearly defined, and most importantly, there was leadership to sustain the process.
Mary Jo shared the “Issues Chart” she developed. The chart illustrates the major issues, decision points, and their interrelationship facing the collection of digital publications in Maryland. An area of major discussion was the need for leadership and consistent funding for the project. There was general agreement that the State Publication program may require a new organizational home. There was a general consensus that a new organization, modeled on a mini-GPO, that would have statutory authority and independence might offer the program a stable home.
Demo Project with University of Maryland Library
Doug talked with CLIS and they were not interested in working with us. However, the Digital Collections Research group at University of Maryland libraries might be interested in working with us to develop a pilot project. Doug is going to develop a proposal to present to the Digital Collections Research group. Our group will be meeting in College Park in October. This meeting might double as an introductory meeting with the Digital Collections Research group.
Christine shared her draft of a phone survey of states that are actively implementing a process to manage state publications. Christine will send around the final version shortly. We divided up the states as follows:
Mary Jo-Connecticut and Wisconsin
Christine-Arizona and New Mexico
Joan-Texas and Alaska
Joan is going to finalize a date for the upcoming meeting of the Depository Libraries, probably in October. The group is going to use Mary Jo’s chart as the substance of the presentation.
COMAR and State Archives
Christine shared the draft COMAR regulation that would require all state agencies to deposit copies of digital publication with the Archives. The Archives is currently in the process of reviewing its regulations and this proposal is part of the review process. It should be noted that that this regulation was developed over a year ago, before the Task Force was formed. It is based on the Archives mandate for acquiring and providing permanent public access to Sate government records.